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ADMINISTRATIVE ASSISTANT

Olathe, KS

Full-time

JOB DESCRIPTION

The Administrative Assistant will perform a variety of administrative and clerical tasks. Duties include providing support to our managers and employees, assisting in daily office needs, data entry and managing our company’s general administrative activities.

RESPONSIBILITIES

The essential functions include, but are not limited to the following:

 

  • Process, post and reconcile daily deposits

  • Create daily invoices and credit memos

  • Prepare, code and enter vouchers for payment

  • Follow-up and update purchase orders

  • Answer and direct phone calls

  • Research and answer internal and external inquiries

  • Maintain digital and paper filing systems

  • Maintain and manage office supplies

  • Manage daily and monthly reports and submittals

  • Greeting clients and visitors to our office

  • Providing support and assistance to other team members as needed

QUALIFICATIONS

High School Diploma or GED preferred, or equivalent combination of education and experience.

 

This individual must:

  • Have computer literacy, including experience with Microsoft Word, Excel, and CRM platforms.

  • Pay attention to detail and be able to spot erroneous information.

  • Have excellent organizational skills, a positive attitude, and the ability to communicate effectively.

 

Other Duties as Assigned:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

OUR COMPANY

Ambrose Packaging is a family-owned team with a tradition of success in the packaging industry. We represent a premier line of manufacturers from packaging, bagging and dust collection equipment to material handling solutions, packaging supplies, parts, hand tools and more. With over 100 years of combined experience, we have learned what is valuable to our customers. We excel at discovering solutions with one objective in mind: to deliver top performance to the operation in the most cost-effective way.

 

We continue as a dedicated resource to our customers even after equipment is installed. We are here to help shorten the learning curve and make certain materials and resources are being optimized. We offer equipment training for all floor technicians and maintenance personnel.

 

One of our core values here is that we honor our commitments and keep our promises. We are dedicated to reducing costly downtime – but unfortunately, wear and tear are inevitable. In the case of a line down situation, our certified technicians are available 24/7 and quick to respond over the phone, on-site or inhouse.

 

Ambrose Companies has been in business since 1977. We offer a family work environment, full benefits including healthcare, 401K Plan and competitive pay. Ambrose offers ancillary coverages such as Long Term and Short Term Disability, Vision and many others through Guardian Insurance. Jumpstart your business career and join a family business dedicated to its employees, suppliers, and customers.

401K

Employees become eligible for our 401K Retirement Plan the first of any quarter following 90 days of employment. You should receive 401K enrollment information via email or at your home address, or if needed, extra packets are kept on file in our Olathe offices. Ambrose matches .25 on the dollar up to 6%. 3 Employees can contribute up to 15%. All taxes are computed after the 401K deduction, so employees are saving two ways, paying fewer taxes and adding money to their retirement fund.

PTO

Employees become eligible for ten (10) days of paid PTO (Personal Time Off) following one year of employment. To qualify for PTO you must be a full-time employee and have completed one year of full-time employment, time is taken off before one year will be without pay. The PTO accrual rate is based on your length of employment as follows: One (1) but less than five (5) years = 10 days per the calendar year; Five (5) years or more = 15 days per the calendar year. PTO time does not carry over and is lost each December 31st. We do not currently pay for unused PTO or pay dollars in lieu of PTO time. PTO request forms should be submitted to your supervisor forapproval.

HOLIDAYS

A holiday schedule is published the first of every year, and some years change depending upon what day of the week the holiday falls. We are closed on the standard holidays- Memorial Day, Fourth of July, Labor Day, Thanksgiving (always Thursday and Friday), Christmas and NewYear’s.

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QUESTIONS?

Mary Thornton, H.R. Manager

maryt@ambroseco.com

(913) 780-5666 ext. 426

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