Accounting Manager

Direct Report: VP of Operations & Finance

Job Description:

The Accounting Manager is responsible for ensuring accurate, timely, and compliant financial operations across accounts payable, accounts receivable, and general accounting functions. This role drives consistency, visibility, and accountability within the accounting function while supporting operational decision-making through reliable financial data.

Primary Responsibilities

Accounting Operations Leadership

• Own and oversee day-to-day accounting operations, including AP, AR, cash application, and account reconciliations
• Ensure timely and accurate processing of invoices, payments, and collections
• Monitor workloads and prioritize tasks to maintain efficiency and accuracy
• Identify process gaps and implement improvements

Month-End Close & Financial Accuracy

• Lead and execute the month-end and year-end close processes
• Review and approve reconciliations and journal entries
• Ensure accuracy of financial records and compliance with accounting standards
• Support accruals, reporting preparation, and audit readiness

Accounts Payable & Receivable Oversight

• Provide oversight of invoice processing, payment execution, and collections
• Monitor AP and AR aging and proactively address risks
• Resolve discrepancies with customers, vendors, and internal teams
• Ensure adherence to internal controls and approval workflows

Financial Reporting & Analysis

• Prepare and review financial reports and dashboards
• Analyze trends in receivables, payables, and cash flow
• Provide insights to support operational and financial decisions

Internal Controls & Compliance

• Maintain and strengthen internal controls
• Ensure compliance with financial regulations and company policies
• Support audits with accurate documentation

Tax & Compliance

• Oversee multi-state sales tax filings and ensure accuracy and timeliness of submissions
• Maintain compliance with state and local tax regulations
• Partner with external advisors as needed for tax-related matters

Process Improvement & Systems

• Identify opportunities to streamline accounting workflows
• Support optimization of ERP and accounting systems
• Drive standardization across accounting processes

Team Leadership & Development

• Lead and develop accounting team members
• Establish clear expectations and accountability
• Cross-train staff to ensure coverage and flexibility

Functions & Duties

• Review transactions, reconciliations, and account balances
• Oversee credit card reconciliations and expense compliance
• Support cash management and account balancing
• Respond to accounting inquiries from internal and external partners
• Maintain organized and accurate financial records
• Assist with budgeting, forecasting, and special projects

Performance Measurement (KPIs)

• Timeliness and accuracy of month-end close
• AP/AR aging performance
• Accuracy of financial reporting
• Process efficiency improvements
• Audit readiness and compliance

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field preferred
• 3+ years of accounting experience  
• Strong knowledge of accounting principles and financial reporting
• Proficiency in Excel and ERP systems
• Strong analytical and organizational skills
• Effective communication skills

Other Duties as Assigned

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

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